The Catalpa Handbook
  • The Catalpa Handbook
    • Handbook guidelines
  • 1. ABOUT CATALPA
    • 1.1 About Catalpa
    • 1.2 Vision, Values and Strategic Plan 2022
    • 1.3 Governance at Catalpa
    • 1.4 Organisational structure of Catalpa
    • 1.5 Our projects and key contacts for each
    • 1.6 Our key products
      • Bero
        • Content
          • Exams
          • Targeting Content to Users
            • Resizing images for Bero
        • Design
        • Requirements
        • Theming
      • Gathr
      • Openly
  • 2. OUR PEOPLE AND HOW WE WORK
    • 2.1 How we work and the tools we use
      • Google Drive
      • Trello
      • Github
      • InVision
    • 2.2 Communicating internally
      • All Hands Stand-up (weekly / Mondays)
      • Tutorial Tuesdays
      • Show & Tell
      • Guide to Slack
      • Team meetings
      • Other Events
    • 2.3 Mission Driven Teams
    • 2.4 Recruitment and Onboarding
      • Hiring Guidelines
    • 2.5 How we support our people to thrive
      • Onboarding a new hire
        • Onboarding Trello
        • Onboarding buddy guide
        • 30/60/90 Day Plan
      • Goal Setting
      • Regular work/task based 1X1's
      • Quarterly Catch Up's
      • Feedback
      • Managers - Managing Underperformance
    • 2.6 Offboarding
    • 2.7 Leave and public holidays
      • Leave
      • Public Holidays
    • 2.8 Supporting our Mental Health
    • 2.9 Working from home & remotely
    • 3.0. Learning & Development Allowance
  • Page
  • 3. EXTERNAL COMMUNICATIONS
    • 3.1 Guide to Communication
      • Describing Catalpa
      • Guide to photography
      • Guide to social media
      • Writing: style guide
      • Writing: grammar
    • 3.2 Procedures for the collection, storage and use of stories, photos and video
    • 3.3 External Complaints and Feedback Policy
  • 4. PARTNERSHIP AND GROWTH INCLUDING BUSINESS DEVELOPMENT
    • 4.1 Introduction / overview
    • 4.2 Pre-bid stage including networking and partnering
      • Networking
      • Positioning for priority bids
      • Tracking bid opportunities
      • Partnering
        • Partnership brokering
        • Due diligence of downstream partners /subcontracting agencies
        • Pre-bid agreements
    • 4.3 Go / No Go
      • Go / No Go meetings
      • Selection criteria and guidelines
    • 4.4 Tender planning and preparation
      • Project planning and design pre-submission
      • Key templates and links for bid planning and preparation
      • Bid Writing - full proposal or concept note
        • How to appoint an external bid writer
        • Key templates
        • Commonly required building blocks / required materials for tenders
        • Guides
    • 4.5 After a bid has been submitted
  • 5. PROJECT AND PRODUCT CYCLE MANAGEMENT
    • 5.1 Introduction
    • 5.2 Planning and pre-submission design
      • 5.2.1 Monitoring, Evaluation & Learning
        • Project-level M&E
        • Catalpa's organisational approach to MEL
      • 5.2.2 Risk Management
      • 5.2.3 Cross-cutting issues in projects
        • Gender equality
        • Disability inclusion
    • 5.3 Mobilising a new project
      • Handover from BD team to PM team
      • Program Summary Document
      • Team Kickoff Meeting
      • Team Charter
    • 5.4 Post-contract implementation
      • Stage 1 - Learn: Design and Discovery
        • Human Centred Design
        • Our Tools
        • Creating a product
      • Stage 2: Create and Ideate
        • Our model
        • Agile Project Management
          • Getting started
          • Product design and development phases
            • 0. Contracting
            • 1. Learn
              • 1.1. Prepare
              • 1.2. Discovery
              • 1.3 Empathise
            • 2. Create
              • 2.1 Ideate
              • 2.2 Implement
            • 3. Refine
            • 4. Evaluate
          • Product Roadmap
          • Defining releases
          • Create the solution
          • Make a global plan
          • User Stories
          • Prototyping
          • Incremental development
          • UX & UI
          • Conducting tests
      • Stage 3: Refine and Release
        • Introduction and overview
        • Data privacy on a project basis
        • How-tos
          • Retrospective
        • Scrum methodology
          • Daily standup
          • Sprints
          • Sprint prep
          • Sprint meeting
        • Release
          • Epics
          • Epic selection
          • Epic planning
          • Product Q&A, deployment and implementation
          • Make it available
          • Delivery
      • Stage 4: Evaluate
        • Define the maintenance support plan and team
        • Customer support
        • Ongoing user data collection and analysis
      • Glossary of Terms
    • 5.5 Project close-out
      • Product transition and handover
      • Transition to governmen
      • SMA
      • Licenses / handover documents
      • Migrating to Gov owned data-center or cloud hosting
  • 6. POLICIES AND PROCEDURES
    • 6.1 Register of policies and compliance
    • 6.2 Policy Development Procedure
    • 6.3 Code of Conduct
    • 6.4 Data Privacy & Storage Policy
    • 6.5 Human Resources Policies
      • Breastfeeding and Work Policy
      • Occupational Health and Safety Policy
      • Domestic and Family Violence Policy
      • Gender Equality Policy
      • Disability & Discrimination Policy
      • Use of Catalpa Vehicles Policy - PNG
      • Anti-Bullying, Harassment and Discrimination Policy
    • 6.6 Safeguarding Policies, Templates and Training
      • Child Safeguarding Policy
      • Prevention of Sexual Exploitation, Assault and Harassment Policy (PSEAH)
      • Safeguarding templates
      • Safeguarding training
      • Safeguarding procedure for collecting, storing and using images / stories
    • 6.7 Financial and Asset Management
      • Fraud & Corruption Policy
      • Vehicle Use
    • 6.8 Complaints and Feedback
      • Internal Complaints and Feedback Policy
      • External Complaints and Feedback Policy
      • Whistleblower Policy
    • 6.9 Contract Development Procedure
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  1. 5. PROJECT AND PRODUCT CYCLE MANAGEMENT
  2. 5.4 Post-contract implementation
  3. Stage 1 - Learn: Design and Discovery

Human Centred Design

At Catalpa, we see potential in every collaboration. Our work goes beyond transactions — it’s about crafting enduring partnerships with governments, NGOs, and purpose driven partners. We work together to design programs that not only deliver but create change, we prioritise two things: people centred approaches and a deep-seated intent to create positive change.

  • Shaping Futures, Together: We co-design impactful programs with partners. We stand shoulder to shoulder designing programs and services that become the bedrock for partners to flourish.

  • Designing impactful services: Through collective workshops and deep dives, we work with partners and governments to redesign service delivery around the moments that improve efficiency, experience and effectiveness.

  • Empathy in Action: By placing people at the heart of our designs, we ensure that our programs are not only effective but also empathetic. It's a journey of understanding, of walking a mile in another's shoes, and then charting a path forward that feels right, together.

  • Innovation Meets Intention: The marriage of innovative design and clear intention is powerful. We embrace this approach, weaving together design thinking with a laser focus on our ultimate goal: improving people's lives and helping to create a more equitable world.

Digital Development, Strategy, and Services

We recognize that technology is not just a tool—it's a powerful enabler, when used well it can profoundly amplify our impact, transforming how governments and partners provide services and expand access and reach. What we do:

  • Create digital services that empower: From building robust digital platforms to harnessing the power of data for actionable insights. We don't just offer solutions; we partner, ensuring every digital endeavour elevates our partners mission and amplifies their impact.

  • Human-Centred Digital Design: We design digital experiences that don’t just work—they feel right, intuitive, and transformative. Crafted with deep understanding of the context, we prioritise offline-first, accessibility, simplicity, and intuition, ensuring they thrive precisely where they're needed

  • A digital strategy for tomorrow: The digital landscape is ever-evolving, and so are we. Our strategies are agile, forward-looking, and built on the bedrock of empathy. We're not just keeping pace with the digital revolution; we're helping shape its trajectory.

Designing Impact Across Domains

In every sector we work, we see opportunities to combine deep sectoral knowledge, creative problem solving and the potential of digital to innovate, connect and create impact. Across a number of sectors, we build multi-disciplinary teams to try new approaches, including:

  • Education & skills: Through our elearning designs, we're not just improving outcomes — we're reimagining how we learn, how we teach, and how we grow together.

  • Digital Health: The right healthcare intervention at the right time can be transformative, even lifesaving. Digital tools have the potential to transform service delivery and health outcomes.

  • Social Protection: We're championing a digital-first approach to social protection, where technology becomes a bridge, not a barrier.

  • Accountability & Governance: We work with partners to streamline processes, enhance public trust, and strengthen democratic values.

  • Rural Development & Infrastructure: We work with government to strengthen planning, oversight and management of sub-national programs, and funding flows.

  • Law & Justice: We collaborate with legal aid groups to streamline referral pathways and reinforce support systems for equitable access to legal support, especially for women and children.

  • Agriculture & Environment: Digital tools play an integral role in protecting precious natural resources, habitats, biodiversity from natural and man-made threats - including climate change.

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